Updates and Announcements from 10/12-10/16

10/14/20

Due to adjustments for Covid-19, student registration for Winter 2021 has been pushed to the very end of the term (November 9–20). While it may be useful to check in with students on their intentions for winter quarter, course schedules are not currently available, so we cannot review their registration plans at the normal time. We do not yet know when schedules will be published; we will share that date when we have it. Thank you for your flexibility.

10/15/20

This week’s updates are from the Advising Team! 

Advising Corner

Registration preparation resources

FSEM advisors, please check out these resources and consider sending them to your students! The videos are taken from the new student registration website:

  1. Preparing for registration video
    1. Billing agreement
    2. Checking time ticket
    3. Confirming the major
  2. How to register video, part 1 (how to register for classes)
  1. Navigating the registration area in PioneerWeb
  2. How to search for courses, find course descriptions, restrictions/pre-reqs, 
  3. How to register, part 2
  1. How to search for classes by attribute
  2. Common errors you may encounter
  3. How to register for linked classes (lecture + lab)
  4. Creating course plans video
  5. Guide to the Degree Audit PDF (Registrar’s website)
  6. Degree Audit for New Students PDF

Faculty Friday Consultations 

Tonnett Luedtke, Executive Director of Academic Advising in the Office of Academic Advising, is offering 30-minute faculty advisor consultations to support you with advising questions you may have.  Individual consultations will be available multiple Fridays before Registration Week (November 13-20). 

October 16, 23, 30 (select the date in order to find time slots)

Sign up here

Staff Advisor Class Visits (new FSEM faculty only)

As you prepare students for Winter registration (now starting November 13 for undergrads), please keep in mind that the Office of Academic Advising is able to visit classes for new FSEM faculty! Submit a request for a class visit here.

Update 10/9

Happy Friday! Just one announcement today:

The College of Arts, Humanities & Social Sciences (CAHSS) at DU is starting a pilot a mentorship program for first-generation students majoring in the liberal arts. The program will involve a team support approach, providing interested first-gen CAHSS undergraduates with an opportunity to engage with a network of faculty/staff and peer first-gen mentors and/or allies. We’d love to hear from students who are interested in joining the program, both as participants and as peer mentors. Please respond by October 16th.

If you are a CAHSS undergraduate who is the first in your family to attend college, and you would be interested in having a faculty/ staff member and fellow first-gen liberal arts student help guide and support you through your college years, please email Elizabeth.Escobedo@du.edu and tell us a bit about yourself: What’s your year (freshman, sophomore, etc.) and major? What would you like in a mentor (e.g., are you looking for someone in your own major/minor? Someone who is also first-gen? Someone who shares your academic or extracurricular interests?)? What would you hope to get out of the program? Feel free to be informal and to be as detailed or general as you like. 

If you are a CAHSS undergraduate and would be interested in serving as a peer mentor, and potentially making a significant impact in a fellow student’s life, please fill out this survey: https://udenver.qualtrics.com/jfe/form/SV_9WUOVOJj9avbJOd

Questions? Email Elizabeth.Escobedo@du.edu or Ingrid.Tague@du.edu.

9/29 Update

Available FSEM Resources


  1. P3 Graduate Students

It’s week 3: could you use some more help in your classes?   

The Office of Teaching and Learning is offering in-class pedagogical support from graduate students! The Partners in Pedagogy Program (P3) Graduate Students are trained in best practices in Inclusive teaching and learning and are overseen and supported by OTL directors and a faculty fellow. P3 Graduate Students:   

  • provide faculty support
  • provide technical support
  • and implement fundamental tenets of inclusive pedagogy to help foster equitable and collegial environments for all students  

P3 Graduate Students engage in ongoing, deep learning experiences that develop their ability to support rich teaching and learning experiences informed by critical pedagogy. Through robust professional development, these graduate students have the necessary skills for monitoring Zoom chats and discussion boards to ensure collegial exchanges; troubleshooting technology issues related to Canvas, Zoom, and Kaltura; providing gentle safety guideline reminders to students, and more! If you are interested, please reach out to otl@du.edu and write “Need P3 support” in your message subject field. 


2. The Health & Counseling Center (HCC)

The HCC is offering virtual class visits this quarter, which can be customized to fit your course and student interests. Please visit their website to learn about options and request a visit.


3. Career & Professional Development Visits/Zoom Sessions

Assistant Director of Career & Professional Development, Carolyn Sommers is offering in-class or Zoom visits tailored to your needs. Options include an intro to Career Services, a workshop on professional values and skills, and a fill-in option when you can’t be in class. Carolyn can also partner with alumni and employers who will share more about their career journeys, the world of work, and life post-DU. For more information, email carolyn.sommers@du.edu or call 847.830.2767.

FSEM Happy Hour: Friday, September 25th, 4PM-5PM

Hello all-

We wanted to invite you to a informal BYO- everything virtual Happy Hour get together.  Since we are supporting each other through this COVID maze of FSEM teaching we wanted to bring the group together to share insights and challenges that have popped up thus far in the quarter. More specifically your approaches to working thorough some of these unforeseen obstacles.  If you can make it for even 20 minutes please stop in- we would love to see/hear from you. Please join us on Friday, September 25th from 4pm-5pm in Monica’s Zoom room. E-mail uap@du.edu for the Zoom link if you do not already have it.

FSEM Updates 9/22/2020

Hi there, FSEM Faculty,

We have a few updates to share from DU- see below. Additionally, we have included an email template that Rick Barbour wrote when addressing a student’s concern over a positive COVID result of a peer. He was kind enough to allow us to share it with all of you. Please let us know if you have any questions.


Students Impacted by Colorado Fires

With the damage done by the fires in Colorado, we wanted to share the plan for supporting students potentially impacted:

  • There are 23 students identified who could potentially be impacted the fires 
  • Student Outreach & Support will make outreach to the potentially impacted students directing them to complete the online SOS Referral Form. 
  • If students share that their travel will be impacted we can help communicate that to HRE and other offices as needed. 
  • We’ll be offering the Student Assistance Fund, if needed, to help with travel support or other needs. 
  • Marketing and Communications will be given the details of the outreach email.

If you know of students in need of support, please submit their information to Student Outreach & Support in order to get them connected to a SOS Case Manager. 

Students impacted by California Fires & Hurricanes

With the damage done by the fires in California and the anticipated landfall of Hurricane Laura, we wanted to share the plan for supporting students potentially impacted.

  • Our Registrar colleagues have quickly provided us a list students potentially impact by natural disasters within the US:
    • 87 students who could potentially be impacted the fires 
    • 72 students potentially impacted by the hurricane
  • Student Outreach & Support will make outreach to the potentially impacted students directing them to complete the online SOS Referral Form
  • If students share that their travel will be impacted we can help communicate that to HRE and other offices as needed. 
  • We’ll be offering the Student Assistance Fund, if needed, to help with travel support or other needs. 
  • Marketing and Communications will be given the details of the outreach email.

If you know of students in need of support, please submit their information to Student Outreach & Support in order to get them connected to a SOS Case Manager. 


New Student Withdrawal Options: 

Through Week 3 of the fall quarter (Oct 2) new students have the option to withdraw/defer their enrollment or withdraw from the university and indicate they are not returning. Please consult the University calendar https://www.du.edu/registrar/calendar/ for tuition refund and drop deadlines. 

  • Withdraw from Courses and Defer their Enrollment: Students have decided that they would like to drop current Fall 2020 courses and request permission from Undergraduate Admission to defer their enrollment to a future quarter. 
  • Withdraw from the University: Students have decided to attend another institution. 

If students require additional assistance withdrawing, they should contact The Office of the Registrar at 303-871-4095 or registrar@du.edu

If a student withdraws from the University after the published dates, they will still be responsible for tuition. A calendar of University drop deadlines can be found here https://www.du.edu/registrar/calendar/

Withdrawing from Courses and Requesting Deferred Enrollment

1.   Withdrawing from Quarter courses 

Students fill out an official withdraw in PioneerWeb to be removed from ALL classes. There are two options on the official withdraw form: Withdraw – Not Returning and Withdraw – Intend to Return. Students that plan to defer their enrollment select the Withdraw- Intend to Return option.

2. Requesting Deferred Enrollment 

Students considering deferring their enrollment to a future term, log on to their application status page and complete this form. The form will ask about their plans for the next year and will confirm they will not be enrolling in a degree-granting program or coursework at another college/university. 

Withdraw from the University – Not Returning 

Students fill out an official withdraw in PioneerWeb to be removed from ALL classes. There are two options on the official withdraw form: Withdraw – Not Returning and Withdraw – Intend to Return. Students that do not plan to return to DU in the future select the Withdraw- Not Returning option.

FSEM Trainings Follow-Up & Updates as of 08.04.2020

Hello again, FSEM Faculty,

We hope you all were able to attend the three trainings offered by UAP to prepare you for the upcoming academic year and the responsibilities of FSEM. We have put together the materials we have at present from the August 21st, September 2nd, and September 3rd trainings for you to access as necessary. As always, please feel free to reach out to us at uap@du.edu for any additional questions you may have. Keep up the good work and good luck with Discoveries next week!


Send us your Discoveries Zoom links please! We still do not have all of the links necessary for Discoveries week to run smoothly. Please e-mail them directly to grace.warner@du.edu.


The UAP team pulled together a comprehensive checklist to help you organize the return to campus protocols  and the things we need to be thinking about as we return to campus next week. 


August 21, 2020 Training: High-Impact FSEM Across Modalities: Engaging First-Time, First-Year Students in the Digital Environment

08.21.2020 Training Recording

September 2, 2020 Training: Fall Logistics Training

Regarding the Discoveries room assignments: The Discoveries meeting rooms are different than your FSEM sessions rooms. Both are listed in the document so you can send your students to the correct rooms AFTER your FSEM sessions. Additionally, the Orientation Leaders will NOT sit in on FSEM sessions. You will not necessarily interact with the Orientation Leaders (OLS). OLs are listed in the document in case you need to connect a student with one. Any building abbreviations should be covered here: https://www.du.edu/registrar/building.html


September 3, 2020 Training: FSEM Advising Training

FSEM Trainings this week- 09/01/2020

The training sessions will be meeting on Zoom. Please e-mail us at uap@du.edu for the link if needed.

Wednesday September 2nd from 10AM-12PM: Fall Logistics Training Guest presenters will include: Kelly Bitner from the Orientation team & Dr. Sarah Watamura in her role as COVID-19 Response Coordinator

Thursday September 3rd from 10AM-12PM: FSEM Advising Workshop 

Remember to complete the self-paced advising course in advance of the Sept. 3rd Advising Training session (10AM-12:00PM). See additional course information below.

You are invited to the 2020-2021 Undergraduate Academic Advisor Training online course. As the only structured service on campus that provides the opportunity for ongoing, on-on-one contact with a caring and concerned representative of the University, your work as advisors could not be more important at this time of great uncertainty and change. 

This course is one of the first projects we’ve completed to better support our predominantly faculty advising model, and we plan to develop additional supports in the coming months and years. We’d love feedback as we roll out additional supports. 

FSEM Updates- 8/26/20

  • Our guest presenter for this Friday’s workshop had to cancel unexpectedly due to a family emergency. We apologize for the inconvenience and are working with OTL to reschedule. In the meantime, the Faculty Institute for Inclusive Teaching (FIIT) is available on Canvas and contains a host of inclusive teaching resources.
  • As noted previously, Discoveries FSEM sessions will take place from 9-10:30 on Thursday and Friday of Discoveries week (September 10 & 11). If you haven’t already, please register your return-to-work day in PioneerWeb and begin your two-week quarantine period by Thursday, August 27th (tomorrow). Please remember to generate Zoom links for these meetings and send them to Grace Warner at Grace.Warner@du.edu
  • The Discoveries logistics workshop on Wednesday, September 2 (10am-12:00pm), will provide the most current information on student orientation. Attending faculty will be compensated $150.
  • Finally, please complete the self-paced advising course in advance of the Sept. 3rd Advising Training session (10am-12:00pm). See additional course information below.

You are invited to the 2020-2021 Undergraduate Academic Advisor Training online course. As the only structured service on campus that provides the opportunity for ongoing, on-on-one contact with a caring and concerned representative of the University, your work as advisors could not be more important at this time of great uncertainty and change. 

This course is one of the first projects we’ve completed to better support our predominantly faculty advising model, and we plan to develop additional supports in the coming months and years. We’d love feedback as we roll out additional supports. 

We anticipate that completion of this course will take around 2 hours and are able to pay a $150 stipend for completion of the course and a short synchronous Zoom workshop later in the Fall. (Note: FSEM faculty have already been invited to a follow-up workshop on Thursday, September 3. Details about additional follow up workshops coming soon!).